Replace everything in {braces}. Free template from inspectiontoinvoice.com.

Repair proposal

{Company name} | {address} | {phone} | {email} | License no. {license number, if your state requires it on proposals}

Prepared for	{Customer name}, {building address}	Proposal no.	{number}
Inspection date	{date}	Proposal date	{date}
System	{sprinkler / fire alarm / extinguishers / kitchen hood}	Valid until	{expiry date}

Summary

During the inspection on {date}, our inspector found the items below that need repair to keep your fire protection system working as intended and in compliance. Each item lists what we found, the repair, and the price.

Items

#	Location	What we found (with severity: impairment, critical or noncritical)	Repair	Price
1	{location}	{deficiency found}	{repair}	{price}
2
3
Total				{total}

Terms

Price includes labor and materials listed. {Any exclusions, such as after-hours work or lifts.}
Payment terms: {for example, due within 30 days of invoice}.
Pricing held until {expiry date}.
Work will be scheduled with your site contact after approval.

Approval

Approve by signing below or by replying "approved" to the email this came with.

Name		Signature
Title		Date
Purchase order no. (if needed)

Questions? Contact {name} at {phone} or {email}.